Frequently asked questions

OlenArc deployed an integrated grant-management platform for the Arctic Slope Community Foundation, serving all 8 North Slope Iñupiat villages.

The ASCF platform covers Anaktuvuk Pass, Atqasuk, Kaktovik, Nuiqsut, Point Hope, Point Lay, Utqiaġvik, and Wainwright. It includes an applicant portal with role-based logins (so applying organizations can track their submissions over time), an admin and review dashboard for ASCF staff, an AI-summarized impact reporting layer, and a navigator chatbot grounded in a local knowledge base. Same module shape is reusable for Tribal Health Programs, state HHS programs, or foundation-funded implementations elsewhere.

Sources: Arctic Slope Community Foundation case study

OlenArc is a civilian software studio rooted in Utqiaġvik, Alaska, with a growing presence in Scottsdale, Arizona, building software for Iñupiat, Tribal, and Native-serving programs.

The studio’s predecessor, Arcnito, won Alaska’s first AI Pitch Competition in 2025 (Alaska SBDC, supported by AWS and PredictIf) and was featured in Alaska Business magazine. The team has exhibited at the North Slope Borough Health Conference (Utqiaġvik), attended NIHB’s National Tribal Health Conference (Chandler, AZ), and was a first-time vendor at the 2026 Reservation Economic Summit (Caesars Palace, Las Vegas).

Sources: About OlenArc · Alaska Business feature · AKSBDC press release

Discrete software modules sized to fit the program — typically a 4–12 week fixed-scope sprint per module.

OlenArc does not publish standardized dollar ranges per module. Each engagement is scoped to the program’s budget and the module shape: public-facing portals & hubs, program & reporting dashboards, AI-assisted document review, intake/eligibility/workflow systems, or integrations & modernization glue.

Fixed-price is offered alongside T&M for bounded modules. Capture-phase research and prototype engagements run 3–6 weeks fixed price and can be sized to fit smaller procurement thresholds (including the $10K federal micro-purchase threshold when a prime is using card-swipe procurement — see the Federal teaming FAQ for federal-specific detail).

Sources: Capabilities › Module shapes

6–12 weeks for a white-label re-deployment of an existing platform pattern.

OlenArc’s Olen Hub re-deployment shape: weeks 1–2 discovery, scope intake, and SOW co-draft; weeks 3–6 brand, content, and local knowledge-base ingest; weeks 7–10 partner-agency integration and intake-form configuration; weeks 11–12 pilot launch and handoff inside the client’s repository, cloud account, and documentation.

A heavier deployment with deeper custom integrations or new partner-agency referral flows can extend to 16 weeks. A pure re-skin with no new functionality can come in closer to 6 weeks.

Sources: Olen Hub case study

Five civilian software module shapes: portals, dashboards, AI-assisted document review, intake / workflow systems, and integrations.

A single engagement can span multiple module shapes — the Arctic Slope Community Foundation platform spans four of the five (portal, dashboard, AI document review, intake / workflow). Plus capture-phase research and prototype engagements at 3–6 weeks fixed price. Each engagement is scoped to the program’s specific budget; we do not publish standardized dollar ranges.

Sources: Capabilities › Module shapes

Capture-phase prototype: 3–6 weeks fixed price. Minimum software delivery sprint: 4 weeks.

For program leads working a small bounded scope: capture-phase research and clickable prototypes start at 3–6 weeks fixed price and fit under common procurement thresholds. Production software delivery starts at a 4-week sprint. Anything smaller than that we’re not the right fit for — we’ll say so on the first call rather than waste your time, and we can usually recommend a partner better matched to micro-scopes.

Sources: Capabilities › Module shapes

A 4–12 week fixed-scope sprint, structured in six steps.

1. Scope intake — you tell us about the program, timeline, and rough scope. We respond within two business days with a fit / no-fit read.
2. Scope co-draft — we co-author the SOW with you, in your language for a direct engagement, or your prime’s language for a sub-PO.
3. Fixed-price option alongside T&M for bounded modules.
4. 4–12 week sprint — production-grade delivery, senior core, daily standup with your PM if you want one.
5. Handoff inside your stack — code in your repository, infrastructure in your cloud account, documentation in your wiki.
6. Sustain or sunset — optional retainer or clean handoff and step out.

Sources: Capabilities › Module shapes