What we build
Three service lines for Tribal programs, state HHS, foundations, and the partners who serve them. We build portals, dashboards, AI-assisted document review, intake workflows, and integrations — sized to your program, your timeline, and your budget.
Three service lines
Pick the service line that matches your program. Each has its own page with deployed proof, engagement shape, and compliance posture.
Native Public Systems Studio
Custom portals, intake workflows, and community resource systems for Tribal and Native-serving programs. ASCF + Olen Hub as deployed proof.
Document-to-Dashboard Workflow
AI-assisted document review, intake-to-reporting pipelines, and program-narrative drafting for grant and program operations. Human review in the loop.
State HHS Program Software
Civilian software for state Medicaid, child welfare, behavioral health, and HHS programs — intake, case management, reporting modules.
If we built it for your program
Three working surfaces a sprint typically leaves you with — the public-facing flow, the staff queue, and the AI-drafted report that goes to your funder or board. Each one is sketched, not scripted — the shape adapts to your program.
One place applicants apply — and can actually find their submission again
The portal your program shares publicly. Apply, save a draft, see the FAQ before the call to the front desk. Built role-aware so applicants see only their own submissions and your team sees the queue.
- Role-aware — applicants only see their own; staff see the queue; leadership sees aggregate
- 508 / WCAG 2.1 AA by default, not retrofitted after audit
- Low-bandwidth render — works on field tablets and slow links, not just on a fast connection
The numbers your board asks for — without a Friday-night Excel reformat
Funding allocations, communities served, beneficiaries reached — pulled from your program records, not re-keyed from spreadsheets. Drill in to the underlying records when leadership asks “but what does that 72% actually include?”
- Live numbers from your program data — no “export to Excel and reformat” tax
- Drill-down from any tile or bar back to the underlying records
- Role-based views — leadership sees aggregate; program leads see their slice
First draft of the quarterly summary — with your numbers already in it
AI drafts the narrative paragraph from approved program records. Your program staff edits the first draft instead of writing from a blank page. The end-of-quarter all-nighter goes away — and nothing leaves your system without a human read.
- Numbers carried through — the chart and the text agree because they come from the same source
- Human sign-off mandatory — AI drafts, staff approves; no autonomous publishing
- Service-line specific shapes — see Document-to-Dashboard for the deeper pipeline
Module shapes
The reusable building blocks our service lines compose. Each one ships with a sample engagement scope and is sized to your specific program need — not shrink-wrapped, not one-size-fits-all.
Typical engagement shape
- 4–12 week fixed-price or T&M sprint — fixed-price option available for bounded shapes
- Two business days to respond to any inquiry — direct client or partner channel via Federal Subcontracting
- Complexity tiers: basic (4–6 weeks · single workflow), standard (6–10 weeks · cross-team), advanced multi-agency integrations (10–12+ weeks) — co-scoped on the intake call
Grant & Impact Dashboard
Reporting and impact tracking for foundations, grant programs, and grantmaking workflows. AI-assisted summary generation, role-based access, plugs into existing program data.
Sample engagement scope: "Deliver a role-based grant performance dashboard with AI-summarized program views, integrated with the program's existing data sources. Reviewed and signed off by program staff before any external reporting use."
AI Document-to-Dashboard
Workflow for document-heavy reporting. Upload PDFs and spreadsheets, extract fields, generate summaries, produce dashboard views and reporting drafts with role-based review.
Sample engagement scope: "Build a document ingestion and LLM-assisted extraction workflow that converts unstructured program PDFs into structured dashboards and draft reports for review."
Community Calendar / Event Aggregation
Local event aggregation and engagement tool that brings scattered community events into one place. AI-assisted categorization, admin review, integration into a broader resource hub.
Sample engagement scope: "Stand up a public-facing community calendar with AI-assisted event classification and admin review for a civilian-agency or local-government program."
Olen Hub
White-label community resource and engagement platform for Tribal, Native-serving, nonprofit, and local-government programs. Resource directory, eligibility info, aggregated calendar, AI-orchestrated intake, navigator chatbot, and audit-ready administrator dashboard.
Sample engagement scope: "Deploy a white-label resource hub with directory, eligibility info, aggregated calendar, AI-orchestrated intake forms, and navigator chatbot — audit-ready administrator dashboard for grant compliance — for a Tribal or community-serving program."
For real-world examples of these patterns in deployment, see Work.
How an engagement runs
Agile, not waterfall. You have a working prototype in week 1 and a real demo every week after that. The middle of the engagement is a tight build loop — that’s the point.
Sprint window — visualized to scale
Core Capabilities
Implementation areas we deliver as a bounded scope, from workflow mapping to deployed tool.
Custom Web Apps & Role-Based Portals
Lightweight, role-aware web apps and admin dashboards purpose-built around the program workflow. Separate views for admins, reviewers, program leads, and partners.
AI-Assisted Workflow Automation
LLM-backed automations for document handling, summarization, routing, and review. Used inside intake, grant review, and reporting workflows.
Grant & Impact Reporting Dashboards
Visualize grant flow, program outcomes, and impact metrics for staff and funders. AI summarization layered over program data.
Intake & Referral Workflows
Structured intake forms, eligibility logic, review queues, and referral handoffs across teams and partner organizations.
Community Resource Hubs & Calendars
Curated resource directories and aggregated community calendars — a single source of truth for residents and program staff.
Data Cleanup, Integration & Viz
Messy spreadsheets, PDFs, and legacy exports to a usable, reportable layer. API integrations between agency systems of record.
How we’re shaped differently
What you get with OlenArc that’s hard to get from the typical alternatives.
Technical Areas
The underlying engineering and design areas we work in.
Have a defined need? Let’s see if we’re a fit.
Tribal program, state HHS engagement, foundation-funded implementation, or a sub-PO from a partner prime — tell us the scope and the timeline. We respond within two business days (24h for federal capture or proposal cycles).